Program Manager, Juba, South Sudan 

Opening Date: 15/1/2024

Department: Programs

Reporting to: Country Director

Base Location: Juba, South Sudan, with frequent travel to the field

Water for South Sudan Foundation (WFSSF) is a national organization dedicated to improving the quality of life for the people of South Sudan by providing sustainable access to clean, safe water and promoting improved hygiene and sanitation practices in communities of great need. It has a corporate office in the USA, an operations center in Wau-WBGS, and a coordinating office in Juba. Water for South Sudan Foundation seeks a liaison to help coordinate operations and manage the organization's relationships in Juba. This position is open only to South Sudan nationals.

Purpose: To provide a presence and support WFSSF in Juba, handling the Program primarily including UN agencies, customs and government relations, grant writing, collaboration opportunities, NGO and WASH-related meetings, and provide leadership to staff in Juba as well as Field level. 

Working hours: This position is full-time, with a maximum of 40 hours weekly.

AREAS OF RESPONSIBILITY

1.   Coordination of the program /Leadership

• The Program Manager commits to learning more about WFSS, our work, and the WASH sector and communicates with the Country Director to determine areas of study.

• Communicate frequently with the Country Director and (any other team member).

• Coordinate with local authorities to obtain all licenses needed for WFSS operation.

• Coordinate with other stakeholders on the ground for smooth, efficient, and effective implementation of the activities.

• Keep close coordination with contractors through regular meetings.

• Attend cluster and other relevant coordination meetings.

• Attend National Directors meeting on behalf of Country Director.

2.   Projects

• Guarantee community involvement at all project phases (identification, design, implementation, and monitoring) to ensure community ownership development for the projects.

• Get initial approval for all plans from the Country Director and final approval from Upper management before commencement of project implementation.

• Prior to the commencement of project implementation, complete a standard Memorandum of Understanding (MOU) with community representatives and local authorities for each community identified for project activities. 

• Ensure that all elements of the MOU are adhered to and report any problems relating to the MOU to WFSS management.

• In the exceptional case of highly technical projects, organize a competitive bidding process to select the most qualified and cost-effective contractor, as well as manage the contract certifying the quality of the work performed.

• Supervise the procurement of any materials needed through a competitive and transparent bidding process following WFSS policies signed for this purpose and together with the logistic officer and warehouse officer ·to ensure that they are safely stored until they are used.

• Conduct regular monitoring of ongoing project activities to ensure that all activities are being executed as per design, specifications, and work schedule.

• Extend all possible technical support to other team members and contractors when and where required.

• Develop relevant communication tools to keep team members, partners, and donors regularly informed of the progress of activities.

• Represent the organization in meetings, giving talks and presentations when requested by the Country Director.

• Plan and conduct annual needs assessments for each project site, according to WFSS standards and guidelines.

• Set methodologies, timetables, and resources for project evaluations in consultation with the Country Director and in collaboration with the project officers.

• Produce project proposals and reports according to WFSS standards and donor-related requirements (funding proposal/reports) in collaboration with the Country Director.

• Frequently travel to the field to train and update Project Directors and other key field staff (i.e., coordinators) in project management, compliance, monitoring and evaluation according to WFSSF standards and guidelines and suggest improvements in planning, programming implementation, and current processes.

3.  Financial management and Administration

• Research funding opportunities for WFSSF, including registration portals.

• Regularly monitor project income and expenditure in conjunction with the Country Finance Officer.

• Assist the Country Director in ensuring that projects have enough funding for implementation.

• In conjunction with the Country Finance Officer, submit the annual budget for the projects to the Country Director for approval.

• Provide guidance on financial records.

• Handle administrative matters of the Juba office.

• Ensure compliance with the budget line as stipulated in the annual budget.

• Ensure compliance with tax-exempt and customs, legal, and regulatory documents, including certificates and licenses.

• Oversee program staff both in Juba and Wau in collaboration with the WASH manager.

4.  External Relations with Donors/customs and Partnerships

• Manage relationships between WFSS and relevant government institutions.

• Travel regionally and internationally to participate in grant collaboration opportunities with other partners/donors.

• Develop and maintain good relationships and lines of communication with relevant local authorities and communities prior to intervention.

• Build strong rapport with the major partners/donors and government counterparts (e.g., line, Ministries).

5.  Security

• Acts as security focal point for the organization in Juba and reports to the Country Director.

Selection criteria

Qualifications: Bachelor's degree in Water Engineering, Public Health, environmental studies, and other related courses with 8-10 years of experience in humanitarian/ NGO work or equivalent experience. Must have proven communication experience and interpersonal skills, be a self­- starter, and have demonstrated problem-solving ability. He/she must have demonstrated leadership and organizational skills and the ability to manage and prioritize multiple tasks. Must be fluent in English and local languages.

Labour card

How to Apply

Interested applicants are requested to send an updated CV and a cover letter explaining your motivation and interest in the position, academic credentials, and national ID to wfssfadmin@waterforsouthsudan.org, angelo.biet@waterforsouthsudan.org, and CC: ajang.agok@waterforsouthsudan.org, lynn.malooly@waterforsouthsudan.org or hand delivery to Water for South Sudan Foundation Head Office in Eastern Bank-Wau and/or WFSSF Coordination Office in Juba located in South Sudan Munuki Hai referendum and reference "Program Manager" in the subject line of the email. Closing date: Wednesday 29th January 2025 at 4:00 PM. For directions, please call WFSSF on this Number: 0925875000.

Applications received after this will not be considered. Note, this is a national position, and ONLY South Sudanese nationally qualified women are STRONGLY encouraged to apply.

Please note that only shortlisted candidates will be contacted.

WFSSF is an equal opportunity employer.